Money

  • Financial Assistance Program



    The majority of Barrington Little League’s income is derived from player registration fees. These registration fees help cover the cost of operating the League.  Barrington Little League is committed to helping families be part of the Barrington baseball tradition even when experiencing a financial hardship.  There are several programs in which Barrington Little League is committed to assisting.  Review the programs below, decide which one best fits your situation.  For program number 2, please fill out the volunteer time worksheet.

    • Program #1: For families on the Federal Free or Reduced Lunch program, Barrington Little League will omit charging the volunteer fee ($20 value), raffle fee ($30 value) as well as the League base registration fee (depends on the division).  The minimum cost to the family will be for the uniform cost per child.
    • Program #2: For families applying for a reduced registration fee, the league is requesting for you to make a commitment to volunteer time in exchange for the financial commitment it has made with your family.  The minimum cost to the family will be for the uniform cost per child plus volunteer time using the worksheet below. 
    • Program #3: Payment Plan Option (PPO) - The Payment Plan Option is for those families that can pay their registration fees, but not all at one time. With this program, we ask that you pay a part of the fees at registration and the remainder will be divided up into two equal payments. All payments must be received by opening day. This option does not require any above and beyond volunteer time. However, if the League does not receive all payments by opening day, then volunteer time may be required and will result in your child being ineligible for post season selection.
    • Program #4: The family can get a sponsor for registration costs.  Register now and turn in sponsor monies by opening day.  If a sponsor cannot be obtained, full registration costs will be due by opening day.

    Volunteer Time Worksheet

    Work Item Description Commitment Cost
    Spring Coin Toss 1 shift = 1 hour for fundraising $20.00 * ___ = $
    Fall Coin Toss 1 shift = 1 hour for fundraising $20.00 * ___ = $
    Umpire Minor Game 1 game.  Behind the plate or at the bases $20.00 * ___ = $
    Grass Cut 1 mow.  Majors and Minor field @Shreve $20.00 * ___ = $
    Concessions Stand Assist the Auxiliary for 1 game in the stands $20.00 * ___ = $
        Total: $

     

    Volunteer time for programs #2 and #3 should at least be equal to or exceed the cost of base registration + volunteer fee or the remaining balance on the account, whichever is higher.  For the 2016 season, that’s $60.00 + $20.00 = $80.00

    I would like to apply for program number ______ above.  I agree that failure to comply with the volunteer commitment and any remaining registration fees by the end of the regular season will result in y our child being ineligible for post season selection. This application is pending board approval until written approval is provided.

     

    Signed Date
    Applicant:               ________________________________________ _________________________
    B.L.L Player Agent ________________________________________ _________________________
    B.L.L President      ________________________________________ _________________________
  • Funds Disbursement Policy

    Funds disbursement

    Discussed, agreed and voted by E-board on 12/19/2012 at the annual meeting. 

    In all cases, the Primary signer holds the checkbook and the debit card for the respective accounts (has access to money).  The secondary signers are backup to the primary.  The following guidelines should apply for disbursement of funds:

    The intent for these guidelines is as follows:

    1. Carefully track and gauge monies spent in 2014 so that we can effectively start to categorize funds as they pass through the organization. 
    2. Understand real “needed” spend vs. potential overspend
    3. Gain consensus and socialize options on spend before it happens.
    4. Provide transparency on who has access to the organization’s money.

    Account holders

    Primary Account Aux Account
    Primary Signer: League Treasurer Primary Signer: Aux Treasurer
    Secondary Signer: League Equipment Board Member Secondary Signer: Aux President
      3rd Signer: League Treasurer

    Disbursement Guidelines

    Non-Operational: Any non-operational disbursement of funds of $100 or greater, need to be socialized and voted on by the board.  Examples of this are donations, miscellaneous purchases, etc.  (Etc is pretty vague and broad on purpose as it applies to everything else).  For purchases of $99 or less, keep your receipt as that’s the only way to get reimbursed.  Wherever possible, try to avoid paying sales tax as BLL is tax exempt. 

    Operational: The treasurer of either account is authorized to disburse funds that are Operational in nature.  Operational is defined as: utility bills, post office bills (for the PO Box), officiating and league dues (insurance, charter).  Operational bills should be accompanied by a bill or invoice for full traceability.

    Concessions: Food and beverage concession expenses only are authorized for the Aux primary account holder without Eboard vote.  All other expenses see Non-Operational above.

    Contracts: Anything that involves a contract for either account requires an Eboard vote.

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